Saracen Fire Protection Health & Safety Policy Statement

  • Saracen Fire Protection recognises its responsibilities to all staff and appointed contractors to provide a safe working environment and ensure safe working practices as an essential and central part of the business.
  • The underlying principal of this is to avoid injury or ill health amongst staff appointed contractors and visitors to Saracen Fire Protection.
  • Saracen Fire Protection has adopted a management system which manages the maintenance and promotion of the highest practically achievable standards of Health and Safety for employees and subcontractors.
  • The management of Health & Safety is based on the principle of continual improvement through establishing objectives for Health & Safety performance, planning and implementing actions to achieve improved performance and measuring achievement against objectives.
  • In summary we will endeavour to continually improve working conditions to:
    • Eliminate Risks to Health and Safety
    • Provide Safe, Healthy and Comfortable Working Environments
    • Remove Potential Hazards from the Workplace
Consequently, Saracen Fire Protection is committed to not only meet legal and regulatory obligations under all applicable Health and Safety legislation, but also to provide a system which supports improving safety performance and staff health continually. Changes in operating conditions and legal/regulatory requirements are monitored, taken into account in planning and implementing Health & Safety arrangements.
  • All members of Saracen Fire Protection are responsible for Health & Safety. However, the Directors have ultimate responsibility to provide an effective system of Safety Management through planning, organisation, control, monitoring and review of preventative and protective measures.
  • To ensure that the Company safety policy rules and management system are successful all employees must be committed to its success. Adherence to safety instructions is mandatory and failure to comply with safety instructions is treated as a serious breach.
  • It is implicit in the Health and Safety policy that we also accept responsibility for the Health and Safety of other people affected by the Company’s activities including appointed contractors. Therefore, Saracen Fire Protection provides both employees and contractors with information, instruction and training necessary to implement our policy and maintain a safe working environment.
  • Through application of this policy and operation of the management system Saracen Fire Protection aims to eliminate safety risks throughout its operations.
  • This policy is published to all employees and is reviewed annually.
Mark Reindl – Director and Health and Safety Manager January 2018  


  1. Health and Safety Policy and Arrangements
This booklet is to be read and used in conjunction with the company health and safety policy as well as with any risk assessments/method statements covering specific tasks.
  1. Purpose of this Booklet
It is to provide:-
  • General instruction and guidelines for preventing accidents and avoiding risks.
  • Stating the individual responsibilities for the management of the health and safety.
  1. Specific Management Responsibilities for Health and Safety
  • The Directors
The Directors are specifically responsible for the following:-
  • Providing the required resources to implement safe systems of work and procedures, for carrying out the Company Health & Safety Policy.
  • Provision of training mechanisms and resource as required to ensure that all relevant employees are fully competent to carry out procedures and operate machinery in a safe manner.
    • Ensuring mechanisms are in place to manage compliance with statutory regulations and approved codes of practice.
    • Providing resources to ensure all work on hazardous equipment and materials is carried out correctly and is adequately supervised and monitored.
    • Ensure all equipment and operating machinery is maintained adequately and in safe working order and has regular maintenance checks.
    • Make arrangements for investigation of any actual and potential hazards and dangerous occurrences at work examine the causes and make suitable recommendations.
    • Provision is made for recording of all accidents and reporting to company management and the Statutory Authorities, when required.
    • Ensuring resources are made available to avoid fire, including provision and maintenance fire fighting equipment and testing of the fire alarms.
    • Ensuring that site management apply COSHH regulations throughout the site including that all fluids used, are fully controlled and that adequate personal protection is provided and used.
    • Providing resources for maintenance of records in relation to the Fire Safety Policy and the carrying out of fire drills and evacuation procedures
3.2   Responsible Director The Responsible Director is specifically responsible, as far as reasonably practicable, for the following:-
  • Ensuring that Health and Safety rules and policies are kept up to date, ensuring provision of copies to all employees and updating their information when required.
  • Providing such information and training – as required – to ensure as far as reasonably practicable, the Health & Safety of employees.
  • Ensuring that all office equipment and machinery is maintained adequately and in safe condition and working order.
  • Reporting accidents and dangerous occurrences to the Directors and the Health & Safety Executive.
  • Advising on introduction of new or the modification of existing machinery, ensuring that safety and accident prevention is fully considered in any changes made.
  • Providing the Directors with written advice and safe working procedures, in relation to the same and once agreed implementing these.
  • In conjunction with Directors, investigating any potential hazards and dangers at work (whether or not they are drawn to his attention by employees) examining the causes and making recommendations to the Directors, to deal with the hazards and dangers.
  • Carrying out risk assessments and taking required steps to implement any recommendations.
  • Ensuring that all contractors understand their obligation to work safely on Company premises and providing them with relevant site safety instructions, (also ensuring that contractors are aware of their own responsibility for health & safety) Also ensuring that whilst working on company premises, contractors have taken steps to minimise hazards to Saracen Fire Protection staff.
  • Managing provision of safety equipment.
  1. Contractors
Contractors are to inform the responsible Director (or an appointed deputy) of any hazard that they may bring on site that may adversely affect the Health and Safety of Saracen Fire Protection Ltd employees. They are to provide full Risk Assessments for the task to be carried out prior to the commencement of that task Contractors will be informed by the Responsible Director (or a nominated deputy) what is expected of them, whilst on Company premises, in respect of safety and of any hazard that may adversely affect the Contractor employee.  A condition of contract is the implementation of proper safety standards and practices, whilst on Company premises. They must work in such a manner as not to cause a danger to Company employees. They will not work on Company premises, unless covered by their own insurance for employee and public liability.
  1. Visitors
Visitors must be signed into the building and must be made aware of any potential hazards they may come across as part of their visit. They will be advised of arrangements for fire alarms and for evacuation. The person being visited is responsible for advising their visitor of likely hazards and for ensuring they are accompanied in case of an incident.
  1. Safety Consultants
Consultants are retained to provide general safety advice and guidance. Assistance will be provided in accident and dangerous occurrence investigation, when requested. In addition, consultants will make the company aware of any changes in practices which may arise from changes in legislation.
  1. All Staff
All staff are responsible for following specific instructions relating to their health and safety. In addition, all staff are responsible for reporting hazards or safety problems to their supervisor or manager. Finally, all staff are responsible for making sure that they do not endanger themselves or others through their actions.
  1. Safety Committee
The Safety Committee is made up of the Directors (Mark Reindl and Richard Chamberlain) and other company representatives as required. The committee is responsible for reviewing safety activities and records of safety problems and making recommendations for steps to improve Health & Safety and Welfare All employees are encouraged to discuss any concerns on safety and ideas for improvement with committee members.


These instructions are general and should be read in conjunction with published risk Assessments, method statements and other job specific safety instructions. Risk assessments and method statements are published by the Responsible Director.  
  1. Accidents
Details of all accidents/dangerous occurrences must be recorded fully in the accident book. Entries must include:-
  • The date and time of the accident/dangerous occurrence.
  • The name of the injured person.
  • The nature of the injury.
  • A description of the circumstances
  • Name of any witnesses.
These records must be retained for at least 3 years from the date of the last injury. 8.1    Statutory Reporting (RIDDOR – Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) Where any accident involves death or serious injury, the Responsible Director must notify the Health and Safety Executive via the website Dangerous occurrences and notifiable illness must be reported in the same way. 8.2    Potential Hazards Any employee, who wishes to report a potential hazard, or any suggestion to improve safety, should ensure the report is made to the Directors or Responsible Director. Every accident, dangerous occurrence or potential hazard, however minor, will be recorded and investigated and where necessary action will be taken to resolve the problem. 9       Safety Inspections These are carried out to identify and if possible eliminate any potential health and safety hazards within the Company. The inspections are as follows:- Statutory Inspection records and registers, as required, are kept available by the Responsible Director Fire Alarms                                             –           Weekly Fire Extinguishers                                     –           Annually Weekly inspections by Responsible Director of Safe working procedures, housekeeping, work areas and exits. 10     Induction and Training All new employees are made aware of the Company’s safety policy and procedures and of the hazards in the workplace. The programme includes:-
  • An explanation of the Company’s policy and organisation arrangements and the legal obligations of the Company, its Directors and Employees for Health and Safety.
  • Possible hazards of the work.
  • An explanation and issue of a copy of the Company’s Safety Policy and rules.
  • Instructions on what to do in case of Fire.
Specific training will be provided by the Directors or Responsible Director in relation of the specific activities to be undertaken in the company e.g. operation of specific machines and handling materials. This procedure also applies to existing employees, who for some reason are being moved from their usual job, whether on a permanent or temporary basis. 11     New Machinery and Processes New machinery and processes are examined by the Responsible Director to ensure they comply with statutory Provision and Use of Equipment Regulations and company policies. 12     First Aid The Company has made arrangements for the provision of First Aid in accordance with the Health & Safety (First Aid) Regulations. All accidents, no matter how small, must be reported immediately to a Director.  They will take steps to ensure that all injured persons receive the necessary attention. The Director acts as the Appointed Person for First Aid to:-
  • Deal with any minor injuries; and
  • To sustain life where any serious injury takes place and seek immediate emergency and professional treatment
First Aid Boxes are held in the office and on company vans, where there is also a record book to record all treatments. 13     Fire Safety The Company carries out periodic checks to ensure the company operations remain compliant with fire regulations. Fire alarms and fire-fighting equipment are maintained in accordance with the requirements of the certificate. All employees are instructed on the fire procedure at induction and in addition, fire procedure notices are displayed throughout the premises adjacent to each alarm glass. The fire alarm is checked regularly and a record of tests is kept. All fire extinguishers are examined yearly on contract and a record kept.  A fire evacuation or fire training session is carried out every 6 months. Fire Alarms In the event of the fire alarm sounding, all employees will follow the EVACUATION PROCEDURE below:- All Employees
  1. If the fire is discovered by you, raise the alarm and ensure the Fire Brigade is called. Then try to put the fire out, by using the nearest extinguisher but do not put yourself at risk. Familiarise yourself with the position of all fire-fighting equipment.
  2. Leave the offices in an orderly manner by the nearest safe exit.
  3. DO NOT COLLECT personal belongings from offices, desks or lockers.
DO NOT RUN DO NOT RUSH if there is congestion at any exit.
  1. Make your way to the assembly point in Mere Green Road and report to the Director who will take a roll call. The visitors’ book will be used to account for any visitors, who are the responsibility of the member of staff being visited.
  2. Remain at the assembly point until further instructions are given by the Director.
Other Staff In the event of a fire or emergency evacuation, ensure all personnel in your area of responsibility leave immediately and that the area is clear. Smoking Smoking is not permitted inside or immediately adjacent to company premises. 14     Safety Rules These rules apply to everyone employed by the company. Failure to comply may result in disciplinary action. Alcohol and Drugs Consumption of alcohol or drugs during working hours or attending work under the influence of alcohol or drugs are regarded as disciplinary matters. Alcohol and drugs impair judgement and may lead to unsafe working conditions. Operating equipment or driving company vehicles under the influence of alcohol or drugs constitutes gross misconduct. Driving Anyone driving on company business must hold the appropraite valid licenece and insurance. Drivers must comply with all applicable laws and principles of road safety. Drivers must not drive under the influence of alcohol or drugs. Drivers must take a break at least every two hours. Site Working Lone working on customer premises is not normally permitted. Staff must report to the customer’s representative on arrival. They must ask if there are any hazards they may encounter on site and if any specific safety rules apply. They must notify the customer’s represntative of any hazards or safety incidents they discover. They must notify the customer’s representative when leaving the premises. Working with Electricity Working with live electrical equipment is forbidden. Proof of isolation must be obtained before making any connections to electrical equipment or supplies. Asbestos An asbestos survey must be obtained before working on or around any ceiling/wall panels, roof voids or boiler rooms. Where asbestos is present, suitable protective clothing and masks/respirators must be used. Manual Handling Staff must be aware of safe lifting limits (maximum 25kg for manual lifting) and must be trained in manual handling techniques. General Behaviour Behaviour which could endanger yourself or others will be treated as a disciplinary matter.